[reproducible-website] 01/01: Add how-to-chair-a-meeting.md.

[Daniel Shahaf]

This is an automated email from the git hooks/post-receive script.

danielsh-guest pushed a commit to branch master
in repository reproducible-website.

commit dc36fbb93d4fbe59ba4db0538dfc8cd01018523e
Author: Daniel Shahaf <danielsh at apache.org>
Date:   Mon Jan 9 17:14:50 2017 +0000

    Add how-to-chair-a-meeting.md.
    
    (Not under docs/ because it is internal procedure for us, as opposed to for
    people interested in making their builds reproducible.)
---
 how-to-chair-a-meeting.md | 56 +++++++++++++++++++++++++++++++++++++++++++++++
 1 file changed, 56 insertions(+)

diff --git a/how-to-chair-a-meeting.md b/how-to-chair-a-meeting.md
new file mode 100644
index 0000000..2d1fcc0
--- /dev/null
+++ b/how-to-chair-a-meeting.md
@@ -0,0 +1,56 @@
+How to chair a meeting
+======================
+
+Meetings are run using meetbot:
+[quick reference](https://wiki.debian.org/MeetBot),
+[manual](http://meetbot.debian.net/Manual.html),
+[logs](http://meetbot.debian.net/debian-reproducible/).
+
+Using meetbot requires no special permissions.
+
+0. At the end of Meeting N-1,
+the meeting summary and the date of Meeting N were posted,
+and the pad for Meeting N was created.
+
+2. Three days before the meeting, post a call for agenda items (to be added to the pad).
+
+    Use the previous such email as a template.
+
+3. One day before the meeting, post a date reminder.
+
+    Use the previous such email as a template.
+
+4. On meeting day, one hour before the meeting:
+
+    - Post an IRC reminder.
+
+    - Ensure meetbot is joined on the meeting channel.
+
+    - Review the agenda and plan time.
+
+5. At meeting time:
+
+    - Call the meeting to order on the hour (sharp), using `#startmeeting`.
+
+    - Call the topics off the agenda.
+
+    - Have discussions that take too long
+      move to the mailing list.
+
+    - Use `#endmeeting` to terminate the meeting.
+
+6. After the meeting:
+
+    - Create the Meeting N+1 pad.
+
+      Confirm the date of that meeting (default: two weeks after the meeting that just ended).
+
+    - Post the meeting summary email to `rb-general@`.  
+
+      Use the previous such email as a template.
+
+    - Update the /topic of #reproducible-builds with the date of Meeting N+1.
+
+    - Have somebody volunteer to chair Meeting N+1.
+
+        - Point them to this file.

-- 
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